Now when you have workers modifying hundreds or even thousands of documents a day, across different databases and servers, you have a recipe for document chaos! How do you know you are creating, sharing, organising or sharing the correct document, let alone the correct version of it? That’s where document management systems can help whether they are cloud-based or self-hosted, they can facilitate smoother document management across the company.
For example…
There are several cloud-based document management systems around. Dokmee, Beacon and LogicalDoc being a few I can rattle off the top of my head. The neat thing about these and so many others is the user access control, process automation, collaboration features and seamless user experience built into them. Of course, to stop multiple versions and lost documents, various forms of sanity checking like ‘checking out’ the document before editing it and auto-save help also ease the traditional paper mountain nightmare.
